3 MYTHS ON WHY YOU HAVEN’T FOUND YOUR RIGHT PROJECT MANAGEMENT TOOL

The deal is simple: you need a project management tool to keep your wedding business running smoothly and advance in the industry.

I’ve worked with many wedding vendors, and one of the first things we do is set up a project management system to help them organize their business and get their tasks done more efficiently. I love Asana, but many other options are available, including Monday.com, Trello, ClickUp, Aisle Planner, and many more! And guess what? They are all amazing in their own way, but each one offers something unique, and you can spend hours or even days examining each feature to find the best one for your company, yet you have to avoid falling down the rabbit hole.

You may have tried a few but were overwhelmed, or you may believe that this is a tool that you do not require. I’d like to eliminate some myths that may be preventing you from selecting a project management tool for your company.

MYTH 1: You Don’t Need It

You might be thinking that a project management tool is not the right choice for your business tasks because you’ve been using stick-it notes and paper planners all this time, and this method works fine. But the truth is, you can’t grow a sustainable business all in your head. 

You may be able to get by with a loose system for a while, but there will come the point when the pressure becomes too much, and when that happens, it’s much harder to try to get organized because you are already feeling the pressure. You’ll feel frustrated and lacking in the organization as you continue adding more clients or projects on top of what was already tough enough at first!

If you want to hire a virtual assistant or employee for your business, the best way is by having an effective system in place. Your sticky note and planner will make it impossible for them to help continue running things smoothly.

MYTH 2: IT NEEDS TO DO EVERYTHING

Yes, project management tools are amazing, almost like a magic wand, but they are not perfect, and they don’t run themselves. You have to do a lot to set up and then maintain your projects and processes within them. They are a tool that stores all those moving pieces of your business, but for most of your operations, you need to be moving those pieces.

You’re probably thinking, “Wow! That’s a lot of work.” And you would be right. Setting up your project management tool with all the processes takes time and effort to run things smoothly. You also have to figure out how each operation fits into using whichever software solution has been picked -it never really feels “set” once you’ve chosen an option because changes will always be made within businesses that need adapting the system.

The time spent working on your tool and processes will pay off in project management. The more routine the process, you can rely upon repeatable steps shared across teams or projects – saving everyone a lot of effort in making sure everything gets done correctly!

The sooner you embrace a project management tool and make it your central hub, the better life will become for all aspects of running an organization.

MYTH 3: I NEED TO FIND THE “RIGHT” ONE

There is no perfect tool unless you make it yourself. Getting started on a project management tool that closest resembles your current needs is the best we can do.

The right system will make your life easier and more efficient. You might grow out of a tool, but that should never stop you from getting started with one.

Until you invest time and/or money in a project management tool, it’s hard to know if they’re the “right” ones for your needs.

One of the challenges with using this system is that you will have to work hard and practice to avoid getting discouraged. You might want to go back to how things were before because it feels more comfortable, but you will see the benefits of having a digital system in time.

If you start a system now, I guarantee your business life will be much more organized and less stressful. It’s far better to have a structure and become accustomed to documenting your processes than to stress about selecting the “right” tool. The longer you wait, the more difficult it is to start one.

Of course, if you’re having trouble setting it up your project management tool or determining which PM is best for your company, schedule a discovery call so we can assist you.